AI for Clinics and Agencies That Employ Registered Nurses
Clinics, home-health agencies, hospital units and staffing firms lose nursing hours to charting admin, open shifts and intake paperwork. 12² builds a shift-fill workflow, intake templates, handoff and message drafts and a credential tracker around your scheduling system and EHR.
Nursing Operations Desk for Clinics, Agencies and Units · From $3,500 + $399/mo, by team size · proposed estimate · It says it is an automated assistant whenever it talks to someone directly, and your team reviews what it drafts before it goes out.
Ai for nursing operations: the short answer.
12² builds AI for clinics, home-health agencies, hospital units and nurse staffing firms that takes admin off their registered nurses: filling open shifts, pre-filling intake forms from referrals, drafting handoff summaries and tracking licenses. It runs inside your scheduling system and EHR with HIPAA requirements settled before any patient data is involved, and it never makes a clinical decision.
Sources
- HHS: vendors handling PHI for a provider are business associates and need a BAAhhs.gov
- General office-writing evidence, not a study of this job: in an RCT, ChatGPT cut professional writing time 40% and raised quality (Noy & Zhang, Science 2023)news.mit.edu
Research figures above describe the cited studies, not results 12² promises. Results vary. Disclosures
Where the hours go now.
Filling open shifts by texting qualified nurses and logging replies
Clinics, home-health agencies, hospital units and staffing firms lose nursing hours to charting admin, open shifts and intake paperwork.
Intake and admission forms
Rebuilt from scratch each time, usually at the end of the day.
Shift handoff summaries
Written up by hand, one at a time, after the real work is done.
What it handles, and what it never does.
What it handles
- Filling open shifts by texting qualified nurses and logging repliesIt fills open shifts by texting qualified nurses and logging replies for manager approval.
- Intake and admission formsIt pre-fills intake and admission forms from referral documents for nurse review.
- Shift handoff summariesIt drafts shift handoff summaries from the chart for nurse review.
- Patient portal messages and draft callbacksIt sorts patient portal messages and draft callbacks for nurse review.
- Tracking nurse licenses, certifications and competency datesIt tracks nurse licenses, certifications and competency dates.
- Hand-off to your teamAnything that needs a person goes to the right person, with the details attached.
What it never does
- Make up a price or a factIt works only from the documents, records and price lists you give it. Anything it can't find goes to your team.
- Promise a resultQuestions about outcomes go to the person who does the work.
- Pretend to be a personIt says it is an automated assistant whenever it talks to someone directly.
- Make a clinical decisionClinicians decide. It handles the paperwork and messages around them.
- Send anything on its ownDrafts wait for your team's approval before anything goes out.
Built and tested on your own work.
Before handoff, we run your build on your own real examples and fix anything that misses.
- Tested on your own workBefore handoff, we run your build on your own real examples and fix anything that misses.
- Retainer, then balance on deliveryRetainer up front. Work starts once the retainer is paid; the balance is due on delivery when the agreed test cases pass.
- Fixed price, scope and timelineAll three in writing before work starts. The timeline is set in your quote.
- What 12² buildsA shift-fill workflow, intake templates, handoff and message drafts and a credential tracker around your scheduling system and EHR.
- How it connectsWe confirm how it connects to your scheduling system and EHR on the first call and write it into your quote.
Related solutions: Clinical Documentation Review Desk · NP Practice Paperwork Desk · Physician Practice Documentation & Letters · all solutions
See also: AI front desk for dental and health practices · pricing
From $3,500 + $399/moSetup + monthly, by size. The monthly fee covers monitoring, fixes and re-tests for your package as your templates, documents and staff change. AI and software usage is billed at cost. Proposed starting estimates by team size, not fixed prices; the final price is in a written quote.
- Small: Small clinic or agency (1-4 staff, one location)From $3,500 + $399/mo. The core build for 1-4 staff, one location: a shift-fill workflow, intake templates, handoff and message drafts and a credential tracker around your scheduling system and EHR. Proposed estimate. Small tier; monthly covers hosting, monitoring and fixes. Matches the live 12squared.ai ladder for this industry.
- Mid-size: Mid-size clinic or agency (5-19 staff)From $7,500 + $750/mo. Everything in Small clinic or agency, for more users, inboxes and calendars, with hand-off rules set for each role. Proposed estimate. More users, locations or integrations. Matches the live 12squared.ai ladder for this industry.
- Enterprise: Hospital unit, health system or staffing firm (20+ staff or several locations)From $15,000 + $1,500/mo, custom quote. Everything in Mid-size clinic or agency, across locations or departments, with system integrations and a security review scoped in your custom quote. Proposed estimate floor; scope, integrations and security review set the final number. No cap. Matches the live 12squared.ai ladder for this industry.
- Retainer up front Work starts once the retainer is paid; the balance is due on delivery when the agreed test cases pass. Scope, price and timeline are agreed in writing before work starts.
- You own itThe accounts, scripts, templates and data sit in your name. You can leave at any time.
- Compliance and dataHIPAA: 12² discusses HIPAA requirements, including whether a BAA is needed, before any PHI is involved; data stays in the provider's systems; clinicians make every clinical decision. It never makes a clinical decision: nurses keep every assessment, triage and care call. Licenses are verified with the issuing board (detail unverified per state).
- HIPAAWe discuss your HIPAA requirements, including whether a business associate agreement is needed, before any patient data is involved.
- Not professional adviceNot medical advice: clinicians make every clinical decision. HIPAA compliance stays with your practice and its vendors; we discuss your HIPAA requirements, including whether a business associate agreement is needed, before any patient data is involved. 12² builds software and automations. It is not a licensed professional in your field, and your team makes every professional decision. Disclosures
Straight answers.
Does it make clinical decisions?
No. It never makes a clinical decision. Nurses and clinicians assess, triage and decide; it handles the scheduling, intake and paperwork around them.
What about HIPAA and business associate agreements?
Yes. We discuss your HIPAA requirements, including whether a business associate agreement is needed, before any patient information is involved, and the data stays in your systems.
How does payment work?
Retainer up front. Work starts once the retainer is paid; the balance is due on delivery when the agreed test cases pass.
How long does it take?
Timelines are set per project in the quote, after we see your systems and volume.
Are these prices final?
No. They are proposed starting estimates. You get a written custom quote after a short scoping call.
Tell us how you handle intake and admission forms now.
A few lines is enough. If it's a fit we'll say so, and if it isn't we'll tell you why.
- You'll hear back within one business day12² reads your note and replies about your project.
- A free 20-minute callHow the work runs now, what gets missed, and what your team needs from it.
- A fixed quoteYour size, scope, date and price in writing before any work starts.
Prefer email? Write to [email protected]
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