How AI Helps Physicians & Surgeons
Physicians spend significant time on documentation after visits. 12² builds bAA-covered scribe setup, letter automations tied to the EHR export, and a review workflow. Effect sizes in trials were modest, so we measure on your own clinic.
Physician Practice Documentation & Letters · From $3,500 + $399/mo, by team size · proposed estimate · It says it is an automated assistant whenever it talks to someone directly, and your team reviews what it drafts before it goes out.
Ai for physician practices: the short answer.
AI can help a physician by drafting visit notes from ambient audio, preparing referral, prior-authorization and appeal letters, and summarizing outside records before visits. A randomized trial found one AI scribe cut note time about 9.5% and another showed no significant change. The physician reviews and signs every note.
Sources
- RCT: one ambient AI scribe cut time-in-note 9.5% vs control, the other showed no significant change; occasional clinically significant errors (NEJM AI 2025)ai.nejm.org
- HHS: vendors that create, receive, maintain or transmit PHI for a provider (incl. transcription and AI chatbot vendors) are business associates and need a BAAhhs.gov
- Freed AI scribe Starter listed at $39/mo for 1 cliniciangetfreed.ai
Where the hours go now.
Drafting visit notes from ambient audio
Physicians spend significant time on documentation after visits.
Referral, prior-auth and appeal letters
Rebuilt from scratch each time, usually at the end of the day.
Summarizing outside records before visits
Hours go to reading and re-reading before the real work starts.
What it handles, and what it never does.
What it handles
- Drafting visit notes from ambient audioIt drafts visit notes from ambient audio for physician review.
- Referral, prior-auth and appeal lettersIt drafts referral, prior-auth and appeal letters.
- Summarizing outside records before visitsIt summarizes outside records before visits.
- Preparing patient instructionsIt prepares patient instructions.
- Hand-off to your teamAnything that needs a person goes to the right person, with the details attached.
What it never does
- Make up a price or a factIt works only from the documents, records and price lists you give it. Anything it can't find goes to your team.
- Promise a resultQuestions about outcomes go to the person who does the work.
- Pretend to be a personIt says it is an automated assistant whenever it talks to someone directly.
- Send anything on its ownDrafts wait for your team's approval before anything goes out.
Built and tested on your own work.
Before handoff, we run your build on your own real examples and fix anything that misses.
- Tested on your own workBefore handoff, we run your build on your own real examples and fix anything that misses.
- Retainer, then balance on deliveryRetainer up front. Work starts once the retainer is paid; the balance is due on delivery when the agreed test cases pass.
- Fixed price, scope and timelineAll three in writing before work starts. The timeline is set in your quote.
- What 12² buildsBAA-covered scribe setup, letter automations tied to the EHR export, and a review workflow. Effect sizes in trials were modest, so we measure on your own clinic.
- How it connectsWe confirm how it connects to the tools you already use on the first call and write it into your quote.
Related solutions: Clinical Documentation Review Desk · NP Practice Paperwork Desk · Executive Assistant Copilot Desk · all solutions
See also: AI front desk for dental and health practices · pricing
From $3,500 + $399/moSetup + monthly, by size. The monthly fee covers monitoring, fixes and re-tests for your package as your templates, documents and staff change. AI and software usage is billed at cost. Proposed starting estimates by team size, not fixed prices; the final price is in a written quote.
- Small: Small practice (1-4 staff, one location)From $3,500 + $399/mo. The core build for 1-4 staff, one location: bAA-covered scribe setup, letter automations tied to the EHR export, and a review workflow. Effect sizes in trials were modest, so we measure on your own clinic. Proposed estimate. Small tier is about the size of a 12squared.ai Proof build; monthly covers hosting, monitoring and fixes.
- Mid-size: Mid-size practice (5-19 staff)From $7,500 + $750/mo. Everything in Small practice, for more users, inboxes and calendars, with hand-off rules set for each role. Proposed estimate. Mid tier is about the size of a Core build (more users, more integrations).
- Enterprise: Enterprise / health system (20+ staff or several locations)From $15,000 + $1,500/mo, custom quote. Everything in Mid-size practice, across locations or departments, with system integrations and a security review scoped in your custom quote. Proposed estimate. Starts near the Product build range; scope, integrations and security review set the final number. No cap. Matches the live 12squared.ai ladder for this industry.
- Retainer up front Work starts once the retainer is paid; the balance is due on delivery when the agreed test cases pass. Scope, price and timeline are agreed in writing before work starts.
- You own itThe accounts, scripts, templates and data sit in your name. You can leave at any time.
- Compliance and dataHIPAA BAA; physician signs every note; EHR vendor integration rules; occasional AI note errors observed in the NEJM AI trial.
- HIPAAA HIPAA business associate agreement is signed before any build starts.
Straight answers.
How much time will we save?
The NEJM AI trial found one tool cut note time 9.5% and another had no significant effect. We measure your baseline first.
How does payment work?
Retainer up front. Work starts once the retainer is paid; the balance is due on delivery when the agreed test cases pass.
How long does it take?
Timelines are set per project in the quote, after we see your systems and volume.
Are these prices final?
No. They are proposed starting estimates. You get a written custom quote after a short scoping call.
Tell us how you handle referral, prior-auth and appeal letters now.
A few lines is enough. If it's a fit we'll say so, and if it isn't we'll tell you why.
- A real replyWritten for you by 12², within one business day. Never an autoresponder.
- A free 20-minute callHow the work runs now, what gets missed, and what your team needs from it.
- A fixed quoteYour size, scope, date and price in writing before any work starts.
Prefer email? Write to [email protected]
Got it. Your message is in.
You'll get a personal reply within one business day.