AI That Takes Admin Off Your Title Examiners & Abstractors
Title firms spend examiner hours reading long chains of deeds, liens and easements to write abstracts and exceptions. 12² builds a document-summary and checklist workflow on the firm's own records, with the examiner deciding every finding.
Title Search Summary Desk · From $4,500 + $495/mo, by team size · proposed estimate · It says it is an automated assistant whenever it talks to someone directly, and your team reviews what it drafts before it goes out.
Ai for title examiners: the short answer.
12² builds AI for title firms that takes routine work off their title examiners, abstractors, and searchers: summarizing recorded documents into a draft chain-of-title table, flagging liens, easements and gaps for examiner review, and drafting exception language from the firm's templates. It runs inside the tools you already use, and your team reviews anything that goes out.
Sources
- ABA Formal Opinion 512: informed client consent before putting client info into self-learning AI tools; lawyers must verify outputacc.com
- General office-writing evidence, not a study of this job: in an RCT, ChatGPT cut professional writing time 40% and raised quality (Noy & Zhang, Science 2023)news.mit.edu
Research figures above describe the cited studies, not results 12² promises. Results vary. Disclosures
Where the hours go now.
Summarizing recorded documents into a draft chain-of-title table
Title firms spend examiner hours reading long chains of deeds, liens and easements to write abstracts and exceptions.
Liens, easements and gaps
Gaps and errors get caught late, when they cost more to fix.
Drafting exception language from the firm's templates
Written up by hand, one at a time, after the real work is done.
What it handles, and what it never does.
What it handles
- Summarizing recorded documents into a draft chain-of-title tableIt summarizes recorded documents into a draft chain-of-title table.
- Liens, easements and gapsIt flags liens, easements and gaps for examiner review.
- Drafting exception language from the firm's templatesIt drafts exception language from the firm's templates.
- Keeping a file checklistIt keeps a file checklist.
- Hand-off to your teamAnything that needs a person goes to the right person, with the details attached.
What it never does
- Make up a price or a factIt works only from the documents, records and price lists you give it. Anything it can't find goes to your team.
- Promise a resultQuestions about outcomes go to the person who does the work.
- Pretend to be a personIt says it is an automated assistant whenever it talks to someone directly.
- Send anything on its ownDrafts wait for your team's approval before anything goes out.
Built and tested on your own work.
Before handoff, we run your build on your own real examples and fix anything that misses.
- Tested on your own workBefore handoff, we run your build on your own real examples and fix anything that misses.
- Retainer, then balance on deliveryRetainer up front. Work starts once the retainer is paid; the balance is due on delivery when the agreed test cases pass.
- Fixed price, scope and timelineAll three in writing before work starts. The timeline is set in your quote.
- What 12² buildsA document-summary and checklist workflow on the firm's own records, with the examiner deciding every finding.
- How it connectsWe confirm how it connects to the tools you already use on the first call and write it into your quote.
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See also: AI intake for law firms · pricing
From $4,500 + $495/moSetup + monthly, by size. The monthly fee covers monitoring, fixes and re-tests for your package as your templates, documents and staff change. AI and software usage is billed at cost. Proposed starting estimates by team size, not fixed prices; the final price is in a written quote.
- Small: Small firm (1-4 staff, one location)From $4,500 + $495/mo. The core build for 1-4 staff, one location: a document-summary and checklist workflow on the firm's own records, with the examiner deciding every finding. Proposed estimate. Small tier; monthly covers hosting, monitoring and fixes. Matches the live 12squared.ai ladder for this industry.
- Mid-size: Mid-size firm (5-19 staff)From $7,500 + $750/mo. Everything in Small firm, for more users, inboxes and calendars, with hand-off rules set for each role. Proposed estimate. More users, locations or integrations. Matches the live 12squared.ai ladder for this industry.
- Enterprise: Enterprise (20+ staff or several locations)From $12,500 + $1,250/mo, custom quote. Everything in Mid-size firm, across locations or departments, with system integrations and a security review scoped in your custom quote. Proposed estimate floor; scope, integrations and security review set the final number. No cap. Matches the live 12squared.ai ladder for this industry.
- Retainer up front Work starts once the retainer is paid; the balance is due on delivery when the agreed test cases pass. Scope, price and timeline are agreed in writing before work starts.
- You own itThe accounts, scripts, templates and data sit in your name. You can leave at any time.
- Compliance and dataTitle insurance underwriter and state rules govern examinations; the examiner owns every finding. Client data stays in firm-approved tools.
- Not professional advice12² is not a law firm and does not give legal advice. Attorneys review anything that needs legal judgment, and your professional-conduct rules apply. 12² builds software and automations. It is not a licensed professional in your field, and your team makes every professional decision. Disclosures
Straight answers.
Will AI certify title?
No. It summarizes documents; a qualified examiner makes every determination.
How does payment work?
Retainer up front. Work starts once the retainer is paid; the balance is due on delivery when the agreed test cases pass.
How long does it take?
Timelines are set per project in the quote, after we see your systems and volume.
Are these prices final?
No. They are proposed starting estimates. You get a written custom quote after a short scoping call.
Tell us how you handle liens, easements and gaps now.
A few lines is enough. If it's a fit we'll say so, and if it isn't we'll tell you why.
- You'll hear back within one business day12² reads your note and replies about your project.
- A free 20-minute callHow the work runs now, what gets missed, and what your team needs from it.
- A fixed quoteYour size, scope, date and price in writing before any work starts.
Prefer email? Write to [email protected]
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