How AI Helps Museum Technicians & Conservators
Collections staff rebuild condition reports and loan paperwork by hand. 12² builds report templates and trackers around the collections database.
Collections Care Records Desk · From $1,500 + $199/mo, by team size · proposed estimate · It says it is an automated assistant whenever it talks to someone directly, and your team reviews what it drafts before it goes out.
Ai for museum collections: the short answer.
12² builds AI for museum technicians and conservators that takes on the routine work: drafting condition reports from conservator notes and photos, tracking object moves and environmental logs, and drafting treatment proposals for review. It runs inside the tools you already use. Conservators decide every treatment.
Sources
- General office-writing evidence, not a study of this job: in an RCT, ChatGPT cut professional writing time 40% and raised quality (Noy & Zhang, Science 2023)news.mit.edu
Research figures above describe the cited studies, not results 12² promises. Results vary. Disclosures
Where the hours go now.
Drafting condition reports from conservator notes and photos
Collections staff rebuild condition reports and loan paperwork by hand.
Object moves and environmental logs
The dates and records live in inboxes, spreadsheets and people's heads.
Drafting treatment proposals
Rebuilt from scratch each time, usually at the end of the day.
What it handles, and what it never does.
What it handles
- Drafting condition reports from conservator notes and photosIt drafts condition reports from conservator notes and photos.
- Object moves and environmental logsIt tracks object moves and environmental logs.
- Drafting treatment proposalsIt drafts treatment proposals for review.
- Loan and courier paperworkIt tracks loan and courier paperwork.
- Hand-off to your teamAnything that needs a person goes to the right person, with the details attached.
What it never does
- Make up a price or a factIt works only from the documents, records and price lists you give it. Anything it can't find goes to your team.
- Promise a resultQuestions about outcomes go to the person who does the work.
- Pretend to be a personIt says it is an automated assistant whenever it talks to someone directly.
- Give legal adviceAnything that needs a lawyer's judgment goes to a lawyer.
- Send anything on its ownDrafts wait for your team's approval before anything goes out.
Built and tested on your own work.
Before handoff, we run your build on your own real examples and fix anything that misses.
- Tested on your own workBefore handoff, we run your build on your own real examples and fix anything that misses.
- Retainer, then balance on deliveryRetainer up front. Work starts once the retainer is paid; the balance is due on delivery when the agreed test cases pass.
- Fixed price, scope and timelineAll three in writing before work starts. The timeline is set in your quote.
- What 12² buildsReport templates and trackers around the collections database.
- How it connectsWe confirm how it connects to your collections database on the first call and write it into your quote.
Related solutions: Grant Drafting & Deadline Desk · Donor Follow-Up & Grant Paperwork Desk · Collections Documentation Desk · all solutions
See also: all industry packages · pricing
From $1,500 + $199/moSetup + monthly, by size. The monthly fee covers monitoring, fixes and re-tests for your package as your templates, documents and staff change. AI and software usage is billed at cost. Proposed starting estimates by team size, not fixed prices; the final price is in a written quote.
- Small: Small nonprofit (1-4 staff)From $1,500 + $199/mo. The core build for 1-4 staff: report templates and trackers around the collections database. Proposed estimate. Small tier; monthly covers hosting, monitoring and fixes.
- Mid-size: Mid-size nonprofit (5-19 staff)From $3,500 + $399/mo. Everything in Small nonprofit, for more users, inboxes and calendars, with hand-off rules set for each role. Proposed estimate. More users, locations or integrations.
- Enterprise: Large nonprofit / university office (20+ staff)From $9,500, custom quote. Everything in Mid-size nonprofit, across locations or departments, with system integrations and a security review scoped in your custom quote. Proposed estimate floor; scope, integrations and security review set the final number. No cap.
- Retainer up front Work starts once the retainer is paid; the balance is due on delivery when the agreed test cases pass. Scope, price and timeline are agreed in writing before work starts.
- You own itThe accounts, scripts, templates and data sit in your name. You can leave at any time.
- Compliance and dataConservators decide every treatment; loan terms come from signed agreements.
- Not professional advice12² builds software and automations. It is not a licensed professional in your field, and your team makes every professional decision. Disclosures
Straight answers.
Does AI decide treatments?
No. Conservators do.
How does payment work?
Retainer up front. Work starts once the retainer is paid; the balance is due on delivery when the agreed test cases pass.
How long does it take?
Timelines are set per project in the quote, after we see your systems and volume.
Are these prices final?
No. They are proposed starting estimates. You get a written custom quote after a short scoping call.
Tell us how you handle object moves and environmental logs now.
A few lines is enough. If it's a fit we'll say so, and if it isn't we'll tell you why.
- You'll hear back within one business day12² reads your note and replies about your project.
- A free 20-minute callHow the work runs now, what gets missed, and what your team needs from it.
- A fixed quoteYour size, scope, date and price in writing before any work starts.
Prefer email? Write to [email protected]
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