AI That Takes Admin Off Your Curators
Museums fall behind on object records, label text and loan paperwork. 12² builds record and label templates and a loan tracker around the collections database.
Collections Documentation Desk · From $1,500 + $199/mo, by team size · proposed estimate · It says it is an automated assistant whenever it talks to someone directly, and your team reviews what it drafts before it goes out.
Ai for museum curators: the short answer.
12² builds AI for museums that takes routine work off their curators: drafting object record entries and label text for editing, tracking loans and condition reports, and drafting grant and exhibit proposals. It runs inside the tools you already use. Curators verify every fact and attribution.
Sources
- General office-writing evidence, not a study of this job: in an RCT, ChatGPT cut professional writing time 40% and raised quality (Noy & Zhang, Science 2023)news.mit.edu
Research figures above describe the cited studies, not results 12² promises. Results vary. Disclosures
Where the hours go now.
Object record entries
Museums fall behind on object records, label text and loan paperwork.
Label and exhibit text
Rebuilt from scratch each time, usually at the end of the day.
Loan agreements and condition reports
The dates and records live in inboxes, spreadsheets and people's heads.
What it handles, and what it never does.
What it handles
- Object record entriesIt drafts object record entries from curator notes.
- Label and exhibit textIt drafts label and exhibit text for curator editing.
- Loan agreements and condition reportsIt tracks loan agreements and condition reports.
- Grant and exhibit proposalsIt drafts grant and exhibit proposals.
- Hand-off to your teamAnything that needs a person goes to the right person, with the details attached.
What it never does
- Make up a price or a factIt works only from the documents, records and price lists you give it. Anything it can't find goes to your team.
- Promise a resultQuestions about outcomes go to the person who does the work.
- Pretend to be a personIt says it is an automated assistant whenever it talks to someone directly.
- Give legal adviceAnything that needs a lawyer's judgment goes to a lawyer.
- Send anything on its ownDrafts wait for your team's approval before anything goes out.
Built and tested on your own work.
Before handoff, we run your build on your own real examples and fix anything that misses.
- Tested on your own workBefore handoff, we run your build on your own real examples and fix anything that misses.
- Retainer, then balance on deliveryRetainer up front. Work starts once the retainer is paid; the balance is due on delivery when the agreed test cases pass.
- Fixed price, scope and timelineAll three in writing before work starts. The timeline is set in your quote.
- What 12² buildsRecord and label templates and a loan tracker around the collections database.
- How it connectsWe confirm how it connects to your collections database on the first call and write it into your quote.
Related solutions: Grant Drafting & Deadline Desk · Donor Follow-Up & Grant Paperwork Desk · Collections Care Records Desk · all solutions
See also: all industry packages · pricing
From $1,500 + $199/moSetup + monthly, by size. The monthly fee covers monitoring, fixes and re-tests for your package as your templates, documents and staff change. AI and software usage is billed at cost. Proposed starting estimates by team size, not fixed prices; the final price is in a written quote.
- Small: Small nonprofit (1-4 staff)From $1,500 + $199/mo. The core build for 1-4 staff: record and label templates and a loan tracker around the collections database. Proposed estimate. Small tier; monthly covers hosting, monitoring and fixes.
- Mid-size: Mid-size nonprofit (5-19 staff)From $3,500 + $399/mo. Everything in Small nonprofit, for more users, inboxes and calendars, with hand-off rules set for each role. Proposed estimate. More users, locations or integrations.
- Enterprise: Large nonprofit / university office (20+ staff)From $9,500, custom quote. Everything in Mid-size nonprofit, across locations or departments, with system integrations and a security review scoped in your custom quote. Proposed estimate floor; scope, integrations and security review set the final number. No cap.
- Retainer up front Work starts once the retainer is paid; the balance is due on delivery when the agreed test cases pass. Scope, price and timeline are agreed in writing before work starts.
- You own itThe accounts, scripts, templates and data sit in your name. You can leave at any time.
- Compliance and dataCurators verify every fact and attribution; rights and loan terms come from signed agreements.
- Not professional advice12² builds software and automations. It is not a licensed professional in your field, and your team makes every professional decision. Disclosures
Straight answers.
Will AI write our labels?
It drafts; curators check every fact.
How does payment work?
Retainer up front. Work starts once the retainer is paid; the balance is due on delivery when the agreed test cases pass.
How long does it take?
Timelines are set per project in the quote, after we see your systems and volume.
Are these prices final?
No. They are proposed starting estimates. You get a written custom quote after a short scoping call.
Tell us how you handle object record entries now.
A few lines is enough. If it's a fit we'll say so, and if it isn't we'll tell you why.
- You'll hear back within one business day12² reads your note and replies about your project.
- A free 20-minute callHow the work runs now, what gets missed, and what your team needs from it.
- A fixed quoteYour size, scope, date and price in writing before any work starts.
Prefer email? Write to [email protected]
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