AI That Takes Admin Off Your Social Workers
Agencies lose caseworker time to case notes, referrals and reports instead of client contact. 12² builds note and letter templates and trackers inside the agency's case system.
Social Services Case Paperwork Desk · From $3,500 + $399/mo, by team size · proposed estimate · It says it is an automated assistant whenever it talks to someone directly, and your team reviews what it drafts before it goes out.
Ai for social workers: the short answer.
12² builds AI for social service agencies that takes routine work off their social workers: drafting case notes from your dictation for review, drafting referral letters, tracking visit deadlines and drafting program reports. It runs inside the tools you already use. Workers make every case decision.
Sources
- HHS: vendors handling PHI for a provider are business associates and need a BAAhhs.gov
- General office-writing evidence, not a study of this job: in an RCT, ChatGPT cut professional writing time 40% and raised quality (Noy & Zhang, Science 2023)news.mit.edu
Research figures above describe the cited studies, not results 12² promises. Results vary. Disclosures
Where the hours go now.
Drafting case notes from the worker's dictation
Agencies lose caseworker time to case notes, referrals and reports instead of client contact.
Referral letters and resource lists
Rebuilt from scratch each time, usually at the end of the day.
Deadlines and required visits
The dates and records live in inboxes, spreadsheets and people's heads.
What it handles, and what it never does.
What it handles
- Drafting case notes from the worker's dictationIt drafts case notes from the worker's dictation for review.
- Referral letters and resource listsIt drafts referral letters and resource lists.
- Deadlines and required visitsIt tracks deadlines and required visits.
- Funder or program reportsIt drafts funder or program reports from case data.
- Hand-off to your teamAnything that needs a person goes to the right person, with the details attached.
What it never does
- Make up a price or a factIt works only from the documents, records and price lists you give it. Anything it can't find goes to your team.
- Promise a resultQuestions about outcomes go to the person who does the work.
- Pretend to be a personIt says it is an automated assistant whenever it talks to someone directly.
- Make a clinical decisionClinicians decide. It handles the paperwork and messages around them.
- Send anything on its ownDrafts wait for your team's approval before anything goes out.
Built and tested on your own work.
Before handoff, we run your build on your own real examples and fix anything that misses.
- Tested on your own workBefore handoff, we run your build on your own real examples and fix anything that misses.
- Retainer, then balance on deliveryRetainer up front. Work starts once the retainer is paid; the balance is due on delivery when the agreed test cases pass.
- Fixed price, scope and timelineAll three in writing before work starts. The timeline is set in your quote.
- What 12² buildsNote and letter templates and trackers inside the agency's case system.
- How it connectsWe confirm how it connects to your case system on the first call and write it into your quote.
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See also: all industry packages · pricing
From $3,500 + $399/moSetup + monthly, by size. The monthly fee covers monitoring, fixes and re-tests for your package as your templates, documents and staff change. AI and software usage is billed at cost. Proposed starting estimates by team size, not fixed prices; the final price is in a written quote.
- Small: Small practice (1-4 staff, one location)From $3,500 + $399/mo. The core build for 1-4 staff, one location: note and letter templates and trackers inside the agency's case system. Proposed estimate. Small tier; monthly covers hosting, monitoring and fixes. Matches the live 12squared.ai ladder for this industry.
- Mid-size: Mid-size practice (5-19 staff)From $7,500 + $750/mo. Everything in Small practice, for more users, inboxes and calendars, with hand-off rules set for each role. Proposed estimate. More users, locations or integrations. Matches the live 12squared.ai ladder for this industry.
- Enterprise: Enterprise (20+ staff or several locations)From $15,000 + $1,500/mo, custom quote. Everything in Mid-size practice, across locations or departments, with system integrations and a security review scoped in your custom quote. Proposed estimate floor; scope, integrations and security review set the final number. No cap. Matches the live 12squared.ai ladder for this industry.
- Retainer up front Work starts once the retainer is paid; the balance is due on delivery when the agreed test cases pass. Scope, price and timeline are agreed in writing before work starts.
- You own itThe accounts, scripts, templates and data sit in your name. You can leave at any time.
- Compliance and dataHIPAA: 12² discusses HIPAA requirements, including whether a BAA is needed, before any PHI is involved; data stays in the practice's systems; clinicians make every clinical decision and review anything sent to patients. 42 CFR Part 2 applies to substance-use records (detail unverified); state confidentiality rules for therapy notes (unverified).
- Not professional adviceNot clinical advice: clinicians and caseworkers make every care decision. We discuss HIPAA and confidentiality requirements, including whether a business associate agreement is needed, before any client data is involved. 12² builds software and automations. It is not a licensed professional in your field, and your team makes every professional decision. Disclosures
Straight answers.
Does AI make case decisions?
No. Workers decide; it drafts paperwork.
How does payment work?
Retainer up front. Work starts once the retainer is paid; the balance is due on delivery when the agreed test cases pass.
How long does it take?
Timelines are set per project in the quote, after we see your systems and volume.
Are these prices final?
No. They are proposed starting estimates. You get a written custom quote after a short scoping call.
Tell us how you handle referral letters and resource lists now.
A few lines is enough. If it's a fit we'll say so, and if it isn't we'll tell you why.
- You'll hear back within one business day12² reads your note and replies about your project.
- A free 20-minute callHow the work runs now, what gets missed, and what your team needs from it.
- A fixed quoteYour size, scope, date and price in writing before any work starts.
Prefer email? Write to [email protected]
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