AI That Takes Admin Off Your Payroll & Timekeeping Clerks
Payroll teams chase missing timesheets and fix the same errors every cycle. 12² builds timesheet checks, reminder templates and a policy Q&A around the existing payroll system.
Payroll Prep & Timesheet Check · From $4,500 + $349/mo, by team size · proposed estimate · It says it is an automated assistant whenever it talks to someone directly, and your team reviews what it drafts before it goes out.
Ai for payroll clerks: the short answer.
12² builds AI for employers and payroll firms that takes routine work off their payroll and timekeeping clerks: flagging missing or unusual timesheet entries, drafting reminders, summarizing payroll changes for approval and answering routine pay-stub questions. It runs inside the tools you already use. Your payroll system and staff still run payroll.
Sources
- IRS Pub 5708: tax pros must keep a written information security plan (WISP) under the FTC Safeguards Ruleirs.gov
- General office-writing evidence, not a study of this job: in an RCT, ChatGPT cut professional writing time 40% and raised quality (Noy & Zhang, Science 2023)news.mit.edu
Research figures above describe the cited studies, not results 12² promises. Results vary. Disclosures
Where the hours go now.
Missing or unusual timesheet entries
Payroll teams chase missing timesheets and fix the same errors every cycle.
Reminders to employees and managers
Written up by hand, one at a time, after the real work is done.
Payroll change summaries
Rebuilt from scratch each time, usually at the end of the day.
What it handles, and what it never does.
What it handles
- Missing or unusual timesheet entriesIt flags missing or unusual timesheet entries for review.
- Reminders to employees and managersIt drafts reminders to employees and managers.
- Payroll change summariesIt drafts payroll change summaries for approval.
- Routine pay-stub questionsIt answers routine pay-stub questions from policy.
- Hand-off to your teamAnything that needs a person goes to the right person, with the details attached.
What it never does
- Make up a price or a factIt works only from the documents, records and price lists you give it. Anything it can't find goes to your team.
- Promise a resultQuestions about outcomes go to the person who does the work.
- Pretend to be a personIt says it is an automated assistant whenever it talks to someone directly.
- Send anything on its ownDrafts wait for your team's approval before anything goes out.
Built and tested on your own work.
Before handoff, we run your build on your own real examples and fix anything that misses.
- Tested on your own workBefore handoff, we run your build on your own real examples and fix anything that misses.
- Retainer, then balance on deliveryRetainer up front. Work starts once the retainer is paid; the balance is due on delivery when the agreed test cases pass.
- Fixed price, scope and timelineAll three in writing before work starts. The timeline is set in your quote.
- What 12² buildsTimesheet checks, reminder templates and a policy Q&A around the existing payroll system.
- How it connectsWe confirm how it connects to your existing payroll system on the first call and write it into your quote.
Related solutions: Bookkeeping Close Assistant · Accounting Firm Close & Review Desk · Tax Practice Intake & Client Request Desk · all solutions
See also: all industry packages · pricing
From $4,500 + $349/moSetup + monthly, by size. The monthly fee covers monitoring, fixes and re-tests for your package as your templates, documents and staff change. AI and software usage is billed at cost. Proposed starting estimates by team size, not fixed prices; the final price is in a written quote.
- Small: Small firm (1-10 staff)From $4,500 + $349/mo. The core build for 1-10 staff: timesheet checks, reminder templates and a policy Q&A around the existing payroll system. Proposed estimate. Small tier; monthly covers hosting, monitoring and fixes.
- Mid-size: Mid firm (11-50 staff)From $9,500 + $750/mo. Everything in Small firm, for more users, inboxes and calendars, with hand-off rules set for each role. Proposed estimate. More users, locations or integrations.
- Enterprise: Large firm / enterprise (50+ staff)From $25,000, custom quote. Everything in Mid firm, across locations or departments, with system integrations and a security review scoped in your custom quote. Proposed estimate floor; scope, integrations and security review set the final number. No cap.
- Retainer up front Work starts once the retainer is paid; the balance is due on delivery when the agreed test cases pass. Scope, price and timeline are agreed in writing before work starts.
- You own itThe accounts, scripts, templates and data sit in your name. You can leave at any time.
- Compliance and dataWage-and-hour law and tax filings stay with the payroll provider and staff; employee data privacy; Safeguards/WISP where the firm is a tax preparer.
- Not professional adviceNot accounting or tax advice: your qualified staff approve every number, return and filing. 12² builds software and automations. It is not a licensed professional in your field, and your team makes every professional decision. Disclosures
Straight answers.
Does it run payroll?
No. Your payroll system runs payroll; this catches errors and drafts messages.
How does payment work?
Retainer up front. Work starts once the retainer is paid; the balance is due on delivery when the agreed test cases pass.
How long does it take?
Timelines are set per project in the quote, after we see your systems and volume.
Are these prices final?
No. They are proposed starting estimates. You get a written custom quote after a short scoping call.
Tell us how you handle reminders to employees and managers now.
A few lines is enough. If it's a fit we'll say so, and if it isn't we'll tell you why.
- You'll hear back within one business day12² reads your note and replies about your project.
- A free 20-minute callHow the work runs now, what gets missed, and what your team needs from it.
- A fixed quoteYour size, scope, date and price in writing before any work starts.
Prefer email? Write to [email protected]
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