AI That Takes Admin Off Your Cost Estimators
Contractors lose estimator hours reformatting takeoffs into proposals, scope letters and follow-ups. 12² builds proposal and scope templates, a bid-document summary step, and a bid log connected to email, with the estimator setting every number.
Estimate Paperwork Assistant · From $1,950 + $349/mo, by team size · proposed estimate · It says it is an automated assistant whenever it talks to someone directly, and your team reviews what it drafts before it goes out.
Ai for construction estimators: the short answer.
12² builds AI for contractors that takes routine work off their cost estimators: turning takeoff spreadsheets into proposal and scope-letter drafts, drafting clarifications, exclusions and follow-up emails from templates, and summarizing bid documents and addenda for the estimator. It runs inside the tools you already use, and your team reviews anything that goes out.
Sources
- General office-writing evidence, not a study of this job: in an RCT, ChatGPT cut professional writing time 40% and raised quality (Noy & Zhang, Science 2023)news.mit.edu
Research figures above describe the cited studies, not results 12² promises. Results vary. Disclosures
Where the hours go now.
Turning takeoff spreadsheets into proposal and scope-letter drafts
Contractors lose estimator hours reformatting takeoffs into proposals, scope letters and follow-ups.
Clarifications, exclusions and follow-up emails
Rebuilt from scratch each time, usually at the end of the day.
Bid documents and addenda
Hours go to reading and re-reading before the real work starts.
What it handles, and what it never does.
What it handles
- Turning takeoff spreadsheets into proposal and scope-letter draftsIt turns takeoff spreadsheets into proposal and scope-letter drafts.
- Clarifications, exclusions and follow-up emailsIt drafts clarifications, exclusions and follow-up emails from templates.
- Bid documents and addendaIt summarizes bid documents and addenda for the estimator.
- Keeping a bid log with due datesIt keeps a bid log with due dates.
- Hand-off to your teamAnything that needs a person goes to the right person, with the details attached.
What it never does
- Make up a price or a factIt works only from the documents, records and price lists you give it. Anything it can't find goes to your team.
- Promise a resultQuestions about outcomes go to the person who does the work.
- Pretend to be a personIt says it is an automated assistant whenever it talks to someone directly.
- Send anything on its ownDrafts wait for your team's approval before anything goes out.
Built and tested on your own work.
Before handoff, we run your build on your own real examples and fix anything that misses.
- Tested on your own workBefore handoff, we run your build on your own real examples and fix anything that misses.
- Retainer, then balance on deliveryRetainer up front. Work starts once the retainer is paid; the balance is due on delivery when the agreed test cases pass.
- Fixed price, scope and timelineAll three in writing before work starts. The timeline is set in your quote.
- What 12² buildsProposal and scope templates, a bid-document summary step, and a bid log connected to email, with the estimator setting every number.
- How it connectsWe confirm how it connects to the tools you already use on the first call and write it into your quote.
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See also: all industry packages · pricing
From $1,950 + $349/moSetup + monthly, by size. The monthly fee covers monitoring, fixes and re-tests for your package as your templates, documents and staff change. AI and software usage is billed at cost. Proposed starting estimates by team size, not fixed prices; the final price is in a written quote.
- Small: Small shop (1-4 staff, one location)From $1,950 + $349/mo. The core build for 1-4 staff, one location: proposal and scope templates, a bid-document summary step, and a bid log connected to email, with the estimator setting every number. Proposed estimate. Small tier; monthly covers hosting, monitoring and fixes. Matches the live 12squared.ai ladder for this industry.
- Mid-size: Mid-size shop (5-19 staff)From $6,500 + $650/mo. Everything in Small shop, for more users, inboxes and calendars, with hand-off rules set for each role. Proposed estimate. More users, locations or integrations. Matches the live 12squared.ai ladder for this industry.
- Enterprise: Enterprise (20+ staff or several locations)From $12,500 + $1,250/mo, custom quote. Everything in Mid-size shop, across locations or departments, with system integrations and a security review scoped in your custom quote. Proposed estimate floor; scope, integrations and security review set the final number. No cap. Matches the live 12squared.ai ladder for this industry.
- Retainer up front Work starts once the retainer is paid; the balance is due on delivery when the agreed test cases pass. Scope, price and timeline are agreed in writing before work starts.
- You own itThe accounts, scripts, templates and data sit in your name. You can leave at any time.
- Compliance and dataAI never sets prices or quantities; the estimator owns every number. Low regulatory load.
- Not professional adviceNot engineering or code-compliance advice: your licensed staff approve every estimate and document. 12² builds software and automations. It is not a licensed professional in your field, and your team makes every professional decision. Disclosures
Straight answers.
Will AI do our takeoffs?
No. This offer covers the paperwork around your numbers, not the measurements or pricing.
How does payment work?
Retainer up front. Work starts once the retainer is paid; the balance is due on delivery when the agreed test cases pass.
How long does it take?
Timelines are set per project in the quote, after we see your systems and volume.
Are these prices final?
No. They are proposed starting estimates. You get a written custom quote after a short scoping call.
Tell us how you handle clarifications, exclusions and follow-up emails now.
A few lines is enough. If it's a fit we'll say so, and if it isn't we'll tell you why.
- You'll hear back within one business day12² reads your note and replies about your project.
- A free 20-minute callHow the work runs now, what gets missed, and what your team needs from it.
- A fixed quoteYour size, scope, date and price in writing before any work starts.
Prefer email? Write to [email protected]
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